Hayes Dolce LLP is a labor and employment law firm based in New York State, representing workers, unions, and worker organizations. We are hiring a legal assistant to support our attorneys with intake, case organization, and the systems that keep the firm running day to day. 

The role starts part-time and has the potential to grow into a full-time position. We are looking for someone who treats every caller with patience and respect, often when they are dealing with a difficult situation at work, and who understands why worker representation matters.

Responsibilities

• Manage client intake: monitor the firm's intake system and new client inquiry forms, respond to inquiries, gather case details, run conflict checks, and route matters to attorneys

• Open new matters and prepare engagement and retainer paperwork for signed clients

• Provide clerical support for litigation: proofread and prepare letters, briefs, and templates, and set attorneys up for hearings and trials

• Prepare and format correspondence and legal documents, and assemble exhibits and materials for hearings and arbitrations

• File documents and track service across the forums the firm uses, including state and federal court, the NLRB, NYS PERB, the EEOC, the NYS Division of Human Rights, and the Department of Labor

• Maintain the firm's file and case management systems, including its file numbering and organization standards

• Keep case files and documents organized and current, and handle copying, scanning, and filing

• Maintain the firm calendar of hearings, filing deadlines, and statutes of limitations, flagging what is coming up

• Request and organize records, including personnel files, pay records, and other case documents

• Attend client meetings to take notes and serve as a witness

• Schedule meetings, depositions, and client calls

• Manage phones, mail, and attorney email, including certified mailings tied to deadlines

• Track time and support billing, cost tracking, and invoicing

• Field and route press inquiries